It can take up to 10 business days to process application materials once they have been received by the SHPEP National Program Office (NPO). Please consider each institution’s transcript request processing times and the expected time of delivery to Washington, DC when estimating the total number of days it may take to process your transcripts.
Please include a Transcript Matching Form with each transcript whenever possible. The form expedites the application processing time, however transcripts sent without the form will still be processed.
One official transcript is required from each U.S., U.S. Territorial, or Canadian post-secondary institution at which you have attempted coursework, regardless of whether credit was earned. This includes, but is not limited to:
- College-level courses attempted while in high school, even if they were not counted toward a degree by any college
- Colleges at which you originally attempted a course, even if transfer credit was subsequently accepted by another school
- Colleges where you registered but did not earn any credit (e.g., incompletes, withdrawals, failures, audits, etc.)
- Courses that did not count toward a degree, regardless of whether credit was earned or transferred
- Extension programs through which you attempted courses, if a separate transcript is provided by the Extension Division
- Correspondence and home-study programs
- Military coursework
- US., U.S. Territorial, and Canadian program sites
- American colleges and universities abroad
Before requesting a transcript, please ensure that it is accurate and that all coursework to date is listed, any narrative evaluations received instead of grades are attached to your record, all final grades are recorded correctly, and the list of other institutions attended is correct and complete.
Please contact your registrar’s office for guidance if you discover an error on your transcript. Immediately contact the NPO if an inaccurate transcript has already been mailed and request that the registrar’s office mail a corrected official transcript as soon as possible. The NPO will notify your designated program sites that a corrected transcript is forthcoming.
One official paper transcript must be mailed directly by the institution’s registrar’s office to guarantee complete and accurate record of academic performance. Transcripts deemed to be unofficial will not be processed by the National Program Office.
- Transcripts forwarded by the applicant, even if they are still sealed, are considered unofficial.
- Official transcripts must be issued to the Summer Health Professions Education Program. Transcripts issued to the applicant, another institution, or any other recipient are marked unofficial.
- All official transcripts must be postmarked by February 15, 2018 at the latest. Transcripts received with a later postmark date will not be processed.
One letter of recommendation from either a pre-health advisor or a college professor within your major field of study must be emailed to firstname.lastname@example.org. Recommendations can also be mailed to the National Program Office. Mailed recommendations must be postmarked no later than February 15, 2018. Applicants are responsible for ensuring that their recommendation is submitted on time.
Letters of recommendation can be submitted in two ways:
- The Recommendation Form; or
- A signed letter of recommendation printed on official institution letterhead. The first page of the Recommendation Form should be included to help match the recommendation to your application.
Please be sure to complete the Applicant Information section of the Recommendation Form before giving it to your advisor or professor.
Status of Application Materials
NOT YET RECEIVED
Document has not yet been received by the National Program Office staff.
RECEIVED AND PROCESSING
Document has been received, but has yet to be uploaded to the application.
RECEIVED AND VERIFIED
Document is deemed official and is uploaded to the application.
Document does not meet SHPEP requirements, and therefore will not be uploaded to the application.